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Office 365: Getting all of your personal files over on to OneDrive before shared drive are locked

September 9, 2021

As our move to Office 365 draws closers with less than a week and a half until the change it’s important that colleagues begin to move their personal files over to their new OneDrive shares.

Previously all colleagues would have been assigned a personal share on the network, often shown on their computers as the ‘h drive’, however with the move to Office 365, all colleagues must ensure that they have moved their personal files from the h drive over to their new One Drive shares by 24 September.

OneDrive is Microsoft’s cloud-based file storage service. All kinds of files, including documents, images, music, and video can be stored on OneDrive, and these files can be accessed, managed and shared securely from almost any device, provided it has internet access. OneDrive allows files to be synced across desktops, browsers, and mobile devices, so it’s ideal for documents you want to store safely but have easy access to.

All users have a maximum allocation of 2gb of OneDrive storage, to store their personal files such as supervision records, PDRs and documents that require secure storage but do not need to be shared with their colleagues. Please do not store files that relate to your wider team or department in your OneDrive share, documents that relate to departments, teams and services that need to be accessible by other members of your team should be moved to the new Sharepoint shares that are rolling out.

Please ensure you do not attempt to migrate data whilst connected via Pulse Secure. Migrations must be done whilst users are onsite and connected directly to the network. 

Training on the new system is available; colleagues can enrol on the online course by following the instructions here: https://connect2.swbh.nhs.uk/trustindigital/office-365-moving-to-the-cloud/accessing-training/

All files and folders will need to be transferred by Friday 24 September, after which the current shared drive locations will be locked to being read only.

For more information or support with your move to Office 365 contact the IT Servicedesk on ext. 4050 or 0121 507 4050.