Managing your migration to Office 365 – Do you know who your leads are?
November 4, 2021
One of the most important elements of the move to Office 365 is ensuring that colleagues across the Trust know when their share drive areas will move, and when they can expect to be able to make use of all of the benefits that the new system brings.
Whilst as a Trust we have a deadline date for all departments to move to Office 365 by 10 December, the actual date that departments move their files and begin using the new system will be arranged on a local level and led by the departmental migration lead.
If you don’t know who your departmental migration lead is, you can find a list of all of the Trust network shares and who will be leading on organising their move from share drives to Sharepoint here.
Migration leads have the responsibility of agreeing locally their plans to transfer files from share drives over to Sharepoint, and once files are safely transferred over, migration leads can then ensure that their colleagues in that department know to begin using Sharepoint as their data store.
Colleagues should not delete their network share files once they have been moved to Sharepoint. Network shares will be locked by the IT team once migration leads confirm they have successfully migrated their data over. This ensures that we do not risk colleagues accessing out of date information and we are able to retain an archive of the data should there be a need to retrieve documents.
To ensure you are able to migrate smoothly, please ensure you have done the following:
- Please review the list of migration leads, if you find that there is an issue with a listing, please contact swbh.sharepoint.migration@nhs.net, with details of the department and the network share that needs amending.
- Colleagues who would like some support with getting to grips with the new system can access training online here: Office 365 – eLearning Quick Start
- Colleagues should begin organising and transferring their personal documents out of their h drives and in to their new OneDrive share areas. H drive migrations to OneDrive should be carried out by colleagues themselves. Migration leads will not be responsible for this move.
If you would like further support and guidance on migrating files, please contact the IT Servicedesk on ext. 4050 or 0121 507 4050.