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Making the most out of ESR: ESR Manager Self Service

April 5, 2022

Annual leave carry forward: ESR will be co coordinating the annual leave carry forward for all employees and will update the employee record. Once updated in ESR the hours will transfer automatically to E-Rostering. In May, managers will receive an email asking them to provide the information required. Managers are asked not to contact the ESR Helpdesk prior to this date with information for individual employees as the team will need to ensure they have the correct details and the relevant approval. Any leave being paid to the employee does not need to be included.

Annual leave and recording bank holidays: All colleagues need to record bank holidays taken as leave in ESR. The entitlement shown in ESR / E-Rostering includes the allowance for 8 days bank holidays proportionate to contracted hours. Guidance can be found by clicking here. Note: ESR has been updated to provide an allowance of 9 days bank holiday for the period 2022/23.

Flexible working requests: Colleagues can now make flexible working requests using Self Service; these requests are then forwarded to the named manager. Managers will need to log into ESR to acknowledge the request and process the application. Guidance is available by clicking here.

Recording menopause sickness: Nearly 60 per cent of those between the age of 45 – 55 who are experiencing menopause symptoms say it negatively impacts them at work. Menopause sickness can now be recorded in ESR as a related reason. Please see the absence guidance by clicking here. For more information on how menopause can affect people at work and practical guidance for employers on how to improve workplace environments please click here.

Recording COVID-19 Absence in ESR: Please see Manager Self Service COVID absence guidance

  • Do not record an absence if the employee is working from home
  • Please ensure that if the employee is absent due to COVID that this is entered in the related reason field in ESR

Declarations of Interest: As NHS colleagues, we are obliged to declare any interests – including gifts, hospitality or sponsorship received from third parties – to ensure transparency on how public funds and assets are being used and accessed. Colleagues can follow the simple process  to record via Employee Self Service, outlined in this presentation.

For more information please email swbh.esrhelpdesk@nhs.net.