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Information for recruiting managers: Vacancy control/approval process

May 4, 2023

A new vacancy control/approval process has been introduced with immediate effect. When you now request a post to be advertised on TRAC all recruiting managers will be asked a number of questions relating to the funding of the post, whether it is being covered by bank/agency and whether it is an MMUH specific post. The answers to these questions will enable the recruitment and finance teams to triage whether the post requires further approval. If the post falls into the following categories then it will require further approval:

All posts that are not identified as being part of the current establishment (excluding MMUH posts) and/or being filled by bank and agency.  

  • All administrative, clerical and management posts 
  • All Band 5 Nursing posts
  • All Band 7 and above agenda for change clinical posts  

If the post is in one of the above categories then the Recruitment Team will send an impact assessment form via TRAC that the recruiting manager will be required to complete and return.

Once the impact assessment form has been completed and returned via TRAC the Recruitment team will then add the appropriate senior manager (e.g. GDOP, GDON) as approver on TRAC who will consider the post and the information submitted on the Impact Assessment form to make a decision. If the senior manager approves the post then the recruitment team will then add the relevant executive director as an approver on TRAC to provide final authorisation.

Please see vacancy approval process using TRAC flow diagram for further details.