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Do you know when you are moving to Sharepoint?

February 11, 2022

By the end of February all clinical and non clinical wards, departments and operational teams across our organisation will need to have moved all of their data and working practices away from shared drives and network shares and be fully migrated over to Office 365. 

This means all staff should now know when their area is scheduled to move to Office 365, and if you haven’t yet been told, please take the time to speak to your line manager.

The move to Office 365 is being carried out gradually, with departments organising their migration dates, informing their staff and working with colleagues in informatics to ensure that all of their current computers are compatible with the new system.

But if you are unsure of how the move should be organised, here are some pointers:

How does a migration to Office 365 work?

  1. Wards, teams and departments are responsible for planning their migration date – with migrations planned to be completed by the end of February.
  2. Departments to organise a nominated lead to prepare their data for migration. This lead should get in touch with informatics and agree which networks shares they will be responsible for.
  3. Nominated lead to discuss their requirements with informatics including discussing any issues they feel might affect their ability to operate their department. This should include testing to ensure that all of their working practices and systems continue to work on Sharepoint and Office 365.
  4. All staff to ensure they have working NHSmail logins and are able to access Office 365 online at https://www.office.com
  5. Nominated lead (with support from IT where requested) to migrate their data to Sharepoint and to communicate with their team when they need to stop storing and accessing files on network shares and begin using Sharepoint.
  6. Once migration is complete, network shares will be disabled.

Please take the time to plan, discuss and begin carrying out your migrations as soon as possible. Further information can be found on Connect, and support can be sought from colleagues in informatics by contacting ext 4050 or by emailing: swbh.sharepoint.migration@nhs.net