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Action required: Clinical systems and processes affected by clock change Sunday 25 October, 12:45am BST to 1am GMT

October 20, 2020

Clocks are set to go back this month on Sunday 25 October, this is the first time they will have gone back since upgrading Unity last month. Last October we had to stop using Unity when the clocks went back, this year Unity will remain available. However, because all of our systems are not yet aligned we are asking you to take note of the following:

For up to 75 minutes;

  • New patients will not be able to be registered on iPM (Lorenzo) and FirstNet – full BCP required.
  • Medisoft will not show new patients – full BCP required.
  • Radiology/pathology orders placed in Unity will be queued and not delivered until 1am GMT. – BCP required.
  • New results will not be visible in Unity during this time but will be sent once the systems come back up.
  • Inpatients admitted from ED will not show up in iPM until the systems are back up.
  • Inpatients transferred between wards will show on Capman but not on iPM until the systems are back up.
  • Inpatients discharged during this time will not show as discharged in iPM until the systems are back up.
  • Any new baby registrations will not be able to be completed until the systems are back up.

Colleagues will need to ensure they revert to BCPs for blood tests and imaging requests during this time. Other Unity functionality such as documentation and Meds Admin will not be affected by this activity. Desktop alerts will be issued from 12am BST reminding colleagues about the planned downtime.

Please also be aware that colleagues may also see the following message if a clinical action was scheduled to take place between 1am to 1:59am on Sunday 25 October, you may see the following message, highlighting an inconsistency in times.

Ambiguous Time Message

This dialog could appear for some users after the time change occurs.  Please note this is not an error and perfectly normal.

If a clinical action is scheduled to occur during the duplicate hour (from 1:00am to 1:59am) a user could potentially get this popup.

Select “Daylight”    If the action is to take place in the FIRST 1:00 to 1:59 hour

Select “Standard” If the action is to take place in the SECOND 1:00 to 1:59 hour

Please be assured the activity will be closely monitored at all times.